How to Send a Birth Announcement Via Email

Your beautiful baby is born, and you want to share the news with the world -- or at the very least, a few of your closest friends and family members. Printed birth announcements are the traditional choice, but word spreads quickly -- especially among family members -- so, email is a great way to get a jump on the rumor mill. That way, your friends, relatives and co-workers will hear the good news straight from the parent's mouth -- so to speak.

Create an email group. This is much easier than sending out a hundred individual emails, or clicking on each name one at a time to add it to your email. Name the group "birth announcement" or "baby news" if you want to use the group distribution list to provide future updates about your baby 1.

Open a new email, choosing the group you previously created as the recipients. In the subject line, type a descriptive subject header such as, "Announcing Baby Girl Jones!" so that the recipients don't think you're sending junk mail.

Choose a picture. No birth announcement is complete without a photo of your little darling's face. Edit the picture in a photo editing tool to make sure it is small enough to easily send via email. The maximum size allowed will depend on your email provider and settings. Then, attach the picture to the email.

Begin with a greeting. State that you are thrilled to announce the birth of your baby, or that you are excited to share the news of your latest addition to your family.

Include the baby's name and sex, date of birth (it's not a given that everyone will open the email on the same day it was sent), time of birth, and your baby's height and weight at birth.

Include something sweet. This could be a short poem, a quote, or an anecdote about the baby or a fact about the birth. This adds a personal touch to the email.

Finish with your signature and a link to more pictures, if you have an online photo account, website or blog.


Traditional printed birth announcements are still the preferred method of delivering the news of a baby's birth, according to What to Expect. Not only is the printed announcement a keepsake that grandma is certain to treasure, but it lets those less-wired friends and family in on the good news. For these reasons, it's a good idea to send an emailed birth announcement followed up by a traditional printed announcement a few days later.

You will probably get a lot of congratulatory replies. Don't feel like you have to answer each one right away. Your loved ones will understand that you are busy!

Some online companies and apps offer virtual birth announcements and cards for a small fee that you can email easily. This is a good option if you want to send an announcement that looks like a printed card.


Don't add information about any baby registries to the birth announcement -- this is not the time to ask for gifts, according to What to Expect. Don't over share about the possibly gory details of the birth, either.

Related Articles

  1. How to Find Out If Someone Had a Baby
  2. How to Write an Adoption Autobiography
  3. Instructions for a Hallmark Recordable Storybook
  4. How to Get a Copy of a French Birth Certificate
  5. How to Write a Reference for Someone to Become a Foster Parent
  6. How to Find People in Korea
  7. How to Write a Letter to a Parent to Set Up a Playdate
  8. Betting Ideas for a Baby's Birth Date
  9. What to Write in a Bible for a Baby
  10. Old Wives Tales: How to Tell If Your Having a Boy or a Girl With a Penny & a String
  11. Nonreligious Dedication Ceremony for Babies
  12. How to Turn Down Nanny Applicants
  13. How to Write a Sincere Letter to Your Stepdaughters-To-Be
  14. How to Find People in Singapore
  15. Differences in Types of Birth Certificates
article divider