Show your enthusiasm and help keep your youngster’s sports team organized by creating a custom roster. It's an efficient way to retrieve each child’s information quickly in an emergency. It also makes it easy to communicate with parents about updates and other team-related events.
Setting It Up
Create a table for the roster to keep it neat and tidy. You can use a spreadsheet program, make a table in a word processing program or draw a table on lined or unlined paper. Write the team's name, the season and the coach's name across the top of the table. Next to this include contact information for the coach, assistant coach and any other official staff members who can be contacted in an emergency. You can insert the team’s logo or emblem at the top of the table, too, if you like.
Laying It Out
There is a range of information you can include on the roster. Make one row for every member of the team and one additional row to label the columns. Create at least seven columns. Label each column across the top row. You'll want to include a column for each child's name, the child's team number, the position played, a parent or guardian's name, the parent's contact phone number and the parent's email address. Use the remaining column for emergency information, medical notes, parent cell phone numbers or other contact information.
Filling It Up
Now that your rows and columns are ready, all you have to do now is fill in the information. List the name of each child in the first column, beginning with last name, and filling in the roster in alphabetical order. Record each child’s information across the row. You can make the roster comprehensive by including a picture of each child to the left of his name. You can also include a column on the far right to record detailed player performance notes. However, if you're keeping performance notes on the roster, keep it out of the reach of others.
Sending it Out
In addition to the coach, you can provide a copy of the roster to athletic directors or the assistant coaches so communication still runs smoothly even when the coach isn't available. If you’d like to post the roster on your team’s website, modify the online copy to limit the information for security and privacy. Include the child’s name, position and team number. All other information should only be displayed with parental permission.